ELECTRONIC FILING OF COMPLAINT AND SUBMISSION OF PAPER COPIES OF GOVERNMENT INSTITUTION REPORT
Effective immediately, the Canadian International Trade Tribunal (the Tribunal) is abolishing the requirement that procurement complaints be filed in seven copies. This change is made in order to facilitate the procurement complaint filing process, to render the Tribunal more accessible, and to reduce the paper burden and costs for complainants. This initiative will also contribute to green initiatives and increased efficiencies within the Tribunal.
Complainants may now file their procurement complaints electronically using the Tribunal’s Secure Filing Service at https://apps.citt-tcce.gc.ca/sftapp/CITT/html/transfer_e.html. Information submitted using the Secure Filing Service is fully encrypted from sender to the Tribunal. Complainants may also file procurement complaints by electronic mail to firstname.lastname@example.org should the risks associated with this method of transmission be accepted by complainants.
The onus is on the complainant to ensure that the complaint is legible and readily able to be viewed and printed. The complaint (including attachments) must be submitted as a single electronic file in portable document format (PDF). A separate single electronic file in PDF should be used to submit any confidential materials. (The word ‘Confidential’ should be used as part of the file name and each page of the confidential file should be labelled ‘Confidential’ with the confidential material highlighted.) Permission to deviate from this protocol must be obtained from the Registrar.
While the preferred method of filing shall be by electronic means, should a complainant choose to file a procurement complaint in hard copy (paper), the Tribunal requires only one copy.
Where a complaint is accepted for inquiry, and the concerned government institution files a Government Institution Report, the report may be filed electronically but must be accompanied by three hard copies (previously seven hard copies.) The electronic version of the report must consist of one electronic file in PDF. Confidential information should be submitted in a separate single electronic file in PDF. (The word ‘Confidential’ should be used as part of the file name and each page of the confidential file should be labelled ‘Confidential’ with the confidential material highlighted.) The electronic version and the hard-copy version must be identical. In case of discrepancies, the hard-copy version will be considered the original.